Here is the timetable for registration:

January 31, 2005 – March 18, 2005:

Early Bird Registration Opens. Those groups who send in their $25 non-refundable deposit per spot prior to March 19, 2005 will lock in a discounted rate of $155pp. Full payment is DUE June 3, 2005.

March 19, 2005 – June 3, 2005:

Registration continues…any registrations received after March 19 will be full price at $165pp. A $25 non-refundable deposit is required to reserve your spot. Full payment is DUE June 3, 2005.

June 3, 2005:

Conference Registration closes, if it is not already full. Full payment is DUE. Housing Forms filled out with each participant’s name and ALL FORMS are DUE.

Money and Refund Policy

• Total cost per person (each group leader, chaperone, and youth) registered before March 18, 2005 is $155. Total cost per person (each group leader, chaperone, and youth) registered after March 18, 2005 is $165.
• We require a $25 non-refundable deposit per person for reservation. This deposit will NOT be returned or put toward your final balance should there be a cancellation.
• We will Email you a Registration Confirmation once we have processed your initial registration and deposit. This confirmation will include a link to download a video for promotional use.
• Final balances are DUE June 3, 2005. After this date, your account will be assessed a 10% late fee on the remaining balance. Failure to pay your entire balance due will result in the forfeiture of your registration at the conference.
• Each payment from your group must be paid for in ONE check payable to: Archdiocese of Denver. Please note on the check the Group Leader’s Name.

Mail your payments to:

Archdiocese of Denver
Office of Youth, Young Adult & Campus Ministry
1300 S Steele Street
Denver CO 80210

Attn: SOR 2005

Bad Checks

If your check fails to clear the bank and is returned for insufficient funds, the group leader will be notified that the status of the group’s registration has been changed to “insufficient fund” category. Your registration will not be processed until the conference office receives a money order or cashier’s check for the entire amount. There is a $25 handling charge for each NSF check.

Discounts – Scholarships

The Archdiocese of Denver has a limited amount of funds available for scholarships this year. If any of your youth are interested in receiving assistance, please mail a letter explaining your situations. Please indicate the youth’s name, group’s name, group leader and address.

Group Leaders – Adult Chaperones – Youth

A group is defined as one adult leader with one or more youth participants. No single registrations will be accepted.

Group Leader/Youth Minister: the one person organizing the trip and serving as a contact person for the group. The Group Leader must be an adult who is prepared to attend the conference. All correspondence will take place between the Group Leader and the Conference office.

Adult Chaperone: adults (21 years of age and older) must be with the youth throughout the conference, it is necessary that there is at least 1 male adult chaperone for every 10 young men and 1 female adult chaperone for every 10 young women. We realize that there are situations where it may be challenging to find another chaperone, however, the conference staff has found that dual chaperones are imperative, especially in times of ministry and for supervisory reasons.

Youth: the participants in the conference must be entering 9 th, 10 th, 11 th, or 12 th grades in the fall of 2005 or a 2005 high school graduate.

Priests: This year, we are waiving the registration fee (including meals and housing) for priests with the understanding that the priests attending will be available to administer the sacrament of Reconciliation at designated times throughout the conference weekend. It is our hope that this will encourage groups to invite priests to attend a youth conference as part of their group.

All priests should be included in the total number of spots requested for the conference. The Group Leader must include the name(s) of the priest(s) attending with his/her group in advance of the conference and no later than the housing deadline.

Day of Arrival

Please plan to arrive at the Conference Registration check-in between noon and 4pm on July 22, 2005. A group leader and 1 other adult will need to come to the check-in tables. No groups will be admitted with a balance due and no participants will be admitted without a liability form. Each group will receive conference name badges (which must be worn at all times), water bottles, program booklets, conference T-shirts (if pre-purchased) and housing information.