|
|
|
|
| |
- We are only accepting registrations by mail. In order to be fair to the first come, first served process of accepting registration, we will not accept faxed or e-mailed registration forms. No Reservation will be taken without deposit
- Each payment from your group must be paid for in ONE check (drawn on a United States Bank) payable to: Archdiocese of Denver. Please note on the check the Group name.
- Mail all payments and forms to:
Archdiocese of Denver
Office of Youth, Young Adult & Campus Ministry
1300 S Steele Street
Denver CO 80210
Attn: SOR 2008
- Total cost per person (each group leader, chaperone, and youth) registered before March 14, 2008 is $165. Total cost per person (each group leader, chaperone and youth) registered after March 14, 2008 is $175.
- $30pp deposit for all reservations is Non-Refundable and reserves spots.
Unused deposits are Non-Transferable and may not be applied to the final bill!
- We will email you a registration confirmation once we have processed your initial registration and deposit
- Due to demand and the need for advanced planning, we require a definite commitment from our participants. For this reason, all payments are non-refundable. If our office does not receive written notification from you of the dropping of spots or entire registration by May 2, 2008, your group will be responsible for paying the entire balance due.
- Bad Checks If your check fails to clear the bank and is returned for insufficient funds, the group leader will be notified that the status of the group's registration has been changed to "insufficient fund" category. Your registration will not be processed until the conference office receives a money order or cashier's check for the entire amount. There is a $25 handling charge for each NSF check.
- All balances are DUE May 2, 2008
- After May 2, 2008 your account will be assessed a 10% late fee on the remaining balance. Failure to pay your entire balance due will result in a forfeiture of your registration, so we can accommodate any group on our waiting list wishing to attend. These policies are in place so that we may be as fair as possible to all groups and prepare adequately for the participants attending the conference.
- All forms are DUE May 2, 2008
- Completed housing forms are DUE May 2, 2008. Rooms will NOT be held for those groups who do not get their housing forms in completely filled out with participant's names.
- Substitutions and add-on's can be made up to May 2, 2008 (Subject to availability). After May 2nd, due to hotel contracts substitutions are not allowed. If extenuating circumstances require a substitution there will be a $15 fee for each substitution.
- All groups must identify one person as the Group Leader for the conference. All correspondence, phone calls, email, etc…will be handled through them. Conference materials at registration check-in will be issued to that person
- Group Leaders-Adult Chaperones-Youth A group is defined as one adult leader with one or more youth participants. No single registrations will be accepted.
- Group Leader/Youth Minister: the one person organizing the trip and serving as a contact person for the group. The Group Leader must be an adult who is prepared to attend the conference. All correspondence will take place between the Group Leader and the Conference office.
- Adult Chaperone: adults (21 years of age and older) must be with the youth throughout the conference, there should be at least one, but no more than two Adult Chaperones for every ten youth. If you are bringing male and female youth, there should be male and female Adult Chaperones. We realize that there are situations where it may be challenging to find another chaperone; however, the conference staff has found that dual chaperones are imperative, especially in times of ministry and for supervisory reasons. In order to accommodate as many high school participants as possible, the above ratio policies must be enforced.
- Youth: the participants in the conference must be entering 9th ,10th, 11th, or 12th grades in the fall of 2007 or a 2007 high school graduate.
- Priests: This year, we are again waiving the registration fee (including meals and housing) for priests with the understanding that the priests attending will available to administer the sacrament of Reconciliation at least during two of the designated times throughout the conference weekend. It is our hope that this will encourage groups to invite priests to attend a youth conference as part of their group.
- All priests should be included in the total number of spots requested for the
conference. The Group Leader must include the name(s) of the priest(s) attending
with his group in advance of the conference and no later than the housing
deadline. After May 2, 2008 a registration fee of $175 will be assessed for any cancellations to cover costs incurred by the office
- Day of Arrival
Please plan to arrive at the Conference Registration check-in between noon and
4pm on June 20, 2008. A group leader and 1 other adult will need to come to the
check-in tables. No groups will be admitted with a balance due and no
participants will be admitted without a liability form. Each group will receive
conference name badges (which must be worn at all times), water bottles,
program booklets, CDs conference T-shirts (if pre-purchased) and housing
information.
|
| |
|
|
